Executive Assistant

Executive Assistant

Administrative

You’re a trusted resource, a dependable partner, your principal’s right-hand. As an Executive Assistant, you find fulfillment in building strong relationships, creating process improvements, managing projects, and most importantly, understanding how your tasks enable your principals to make the greatest impact in their roles.

Being an Executive Assistant at the Charles Koch Foundation means you are part of a team of administrative professionals who support one another and share best practices. You will make a lasting impact through your individual contributions and be valued for your ability to collaborate across teams.

At the Charles Koch Foundation, we invest in scholars and nonprofits who share the same beliefs that individual freedom and limited government lead to more prosperity. This team presents strategic partnerships for some of the world’s greatest philanthropists to support this mission.
If this sounds like your dream team, we hope to consider you for the role of Executive Assistant to our Director of Development and our Director of University Relations. Because here, your life’s work matters.

Your Responsibilities Include:
– Support two directors by managing and prioritizing appointments, scheduling meetings with internal and external contacts, and arranging travel
– Exercise sound judgement in prioritizing the Directors’ time, prompting in and out of meetings, greeting guests, and ensuring adequate preparation of materials (including talking points, briefings, and bios) and logistics to accommodate a fast-paced schedule
– Maintain discretion and professionalism in managing the directors’ correspondence
– Manage project tracking and assist in the identification and cultivation of opportunities for stewardship
– Ensure resources are appropriately allocated

Required Knowledge and Skills:
– You have 2+ years of experience in an administrative capacity
– You possess a high level of initiative, sense of urgency and demonstrated ability to anticipate needs
– You have superior professionalism and ability to work well with all levels of staff
– You demonstrate economic thinking to prioritize, respond, adapt, and create calm in midst of chaos
– You have a college degree or equivalent work experience
– You enjoy and have demonstrated competency with project management

Standout applicants may also bring:
– Experience supporting executive principals in a fundraising, donor relations, or higher education environment
– Experience in SharePoint, Salesforce, Microsoft Office Suite including Microsoft Outlook, preferred
– Excitement for advancing the ideas of a free society

EOE/M/F/D/V

The Charles Koch Institute and the Charles Koch Foundation are working to advance a free and open society that best achieves long-term peace, civility, and mutual benefit. We do this by supporting universities, non-profits, and professional training programs to find the ideas and talent that will stimulate a movement and change the world.

Because here, your life’s work matters.

Employee Benefits

Flexible and fulfilling work arrangements

401k matching

Comprehensive health, vision, and dental benefits

Full spectrum of life and disability insurance

Vacation, sick, and holiday pay

Eight weeks paid primary caregiver leave

Flexible Spending Accounts

Team-building activities

Continual professional training

Company discounts for entertainment, food, travel, sports, and more

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