© Copyright 2011, Charles Koch Foundation.
All Rights Reserved.
Effective November 7, 2011
A Special Note about Children
We encourage everyone to visit the Foundation Site and learn about the Foundation. Children, however, are not eligible to register to use the services of the Foundation, and we ask that minors not submit any personal information to us. If you are a minor, you may use this service only in conjunction with a parent or guardian. Parents or guardians should become knowledgeable about software and other tools so they can assure that children’s use of the internet reflects parental preferences and requirements.
Although the Foundation Site has certain security measures in place to protect the loss, misuse, and alteration of the information you provide, no email or web transmission is completely secure against interception or incorrect routing. Thus, there is always the risk that unauthorized persons may access or use your personally identifiable information. If you are worried because your communication is very sensitive, do not send it electronically. Please consider this prior to submitting any information to us via the Foundation Site. You use the Foundation Site and send us such information at your own risk.
Although we take reasonable measure to protect your privacy on the Foundation Site, we need your help. You have control over your own privacy. Think carefully before providing any personal or financial information online. If you desire to remain anonymous when you write to us or send us submissions you should not tell us your name, the names of other users, or of your friends. To fully protect your privacy, you should try to exclude any information that you think may identify you or others.
How We Collect Information
The Foundation collects both personally identifiable information and non-personally identifiable information from you in a number of ways. Personally identifiable information is generally information that identifies you, such as your name, telephone number, postal address, email address, and birth date. Non-personally identifiable information is information that does not personally identify you, including anonymous information and aggregate data. The Foundation uses this information to understand better how visitors use the Foundation Site, research our visitors’ demographics, interests, and behavior, provide visitors with customized services and information, improve our promotional and outreach efforts, and for other similar purposes.
I. Personally Identifiable Information
There are certain actions and areas of the Foundation Site that require you to provide personal information, which may include: (a) requesting educational materials; (b) joining the Foundation Site or creating a user account; (c) submitting a comment; and (d) applying for a grant from the Foundation.
If you do submit information to us, we will use that information for the purposes for which it was submitted. For instance, if you join the Foundation Site and ask to be placed on our email list, we will use your email address to send you alerts and other messages about topics and developments we think may be of interest to you. Likewise, for any web-based educational projects we may collect and use personally identifiable information in connection with such educational efforts. In order for us to convey educational information to you, we may require a user to provide a name, address, phone number, mobile phone number, email address, username, and birth date. Information collected may be used for the promotion of our educational activities.
We may also use your information in other ways, such as to contact you about other activities or as otherwise disclosed to you at the point of collection, and we may share or transfer your information with our affiliates and any other organizations or entities for similar purposes. Additionally, to the extent required by applicable federal or state law, we will provide this information to others. We may share personally and non-personally identifiable information with third parties that help manage the Foundation Site and databases, as well as with our affiliates or other third parties.
• If you submit a grant application on the Foundation Site, we may share this information with other parties selected by the Foundation to assist in grant evaluation, review, and analysis; and to otherwise further the charitable mission of the Foundation.
• If you post a comment on the Foundation Site, we will post the screen name under which the submission was made. Certainly, any information you include in a posting will be viewable by any visitor to the Foundation Site.
• If in connection with certain aspects of the Foundation Site you provide us with your name, address, phone number, mobile phone number, email address, or username, we may use this information to contact you about issues that we believe may be of interest to you. We may also share or transfer this information to other organizations.
By submitting this information to us, you give us permission to receive it, review it, edit it, store it, post it on the Foundation Site, and use it in appropriate settings designed to advance the charitable mission of Foundation. To protect your privacy, we strongly urge you to not include any identifying information in your submissions.
You should be aware that we use third-party vendors to provide services on the Foundation Site and in our offline business operations. The information that you submit on the Foundation Site may be provided to those vendors on a confidential basis so that those vendors can provide services (such as maintaining our databases, sending email messages to our visitors, or otherwise facilitating our educational activities) on our behalf.
Please be aware that any personal information you provide in connection with comments you contribute to the Foundation Site or any other interactive features we may offer will be visible to other users and visitors to those websites.
Polls, Surveys, Sweepstakes, Giveaways, Contests, and Promotions
Foundation may request information from you via online polls, surveys, sweepstakes, giveaways, or contests. Participation in polls, surveys, sweepstakes, giveaways, or contests is voluntary; you have a choice whether or not to disclose information required to enter. Information requested may include personal contact information such as your name, address, phone number, mobile phone number, email address, username, birth date, and/or similar information. We may share this information with our affiliates, vendors, and other organizations or entities. Contact information will be used to notify winners and award prizes. Contact information may also be used to contact you with further information about Foundation, as well as the information about third parties whose activities relate to the charitable mission of Foundation. Survey information, and related information you provide to Foundation, may be used for the purposes of monitoring or improving use of and satisfaction with the Foundation Site.
Text Messages and Other Points of Contact
If you sign up to receive text messages from us, Foundation may collect, store, and use your mobile phone number to send you such messages. We may also collect and store other personally identifiable information, such as your name, address, phone number, mobile phone number, email address, username, and/or similar information you may opt to provide to us. If you provide us with your email address, we may use it to send you email newsletters and updates from Foundation. In addition, as noted above, we may share this information with our affiliates, vendors, and other organizations or entities.
Email Newsletters and Updates
If you sign up to receive email newsletters and updates from Foundation and its affiliates and/or organizations that aid or share Foundation’s charitable mission, we may collect, store, and use your email address to send you information from Foundation. We may also collect and store other personally identifiable information you give Foundation, including but not limited to your name, address, phone number, mobile phone number, email address, username, birth date, and/or similar information you may opt to provide us. If you provide us with your mobile phone number, Foundation may use it to send you text messages. In addition, as noted above, we may share this information with our affiliates, vendors, and other organizations or entities to advance Foundation’s charitable mission.
You may choose to apply for employment or an internship position with Foundation through online application forms we may provide, or by sending us, by email or otherwise, a resume and letter (containing personally identifiable information). Any information you provide to us in this regard may be viewed by Foundation and any third parties who assist Foundation in recruiting, selection, and similar services for the purpose of evaluating your application and/or responding to your employment-related inquiry. Foundation may share any or all of the materials you submit related to job opportunities with affiliates and other organizations in furtherance of Foundation’s charitable mission.
You may decide to contact Foundation, by email or otherwise, with other inquiries or to provide feedback. Any personally identifiable information you provide in connection with such inquiries or feedback may be collected and used by Foundation for the purpose of processing and responding to your inquiries or feedback.
II. Non-Personally Identifiable Information
Foundation gathers certain broad information about the use of the Foundation Site, including the number of unique visitors, the frequency with which they visit, and the programs and services preferred. We look at the data in summary form, rather than on an individual basis. We gather this information so we can learn how many people visit the Foundation Site, see which pages are the most and least viewed, identify which websites are referring visitors to the Foundation Site, and related information. The data helps us determine the extent to which visitors use certain parts of the Foundation Site. Thus, we use this information to help us in restructuring the Foundation Site to better meet the needs of our users.
In connection with these activities we may use some of the below mentioned tools.
Generally, we will not allow third parties to place any cookies, web beacons, or other similar devices on the Foundation Site. Foundation may allow third parties to place cookies on the Foundation Site, such as the below-referenced Google Analytics, in order to improve services Foundation provides to advance our charitable mission. We do not control devices that may be placed on the Foundation Site by third parties. Foundation is not responsible for any other websites accessible from or linked to this website, including their privacy policies or information collection practices.
We collect and analyze traffic on the Foundation Site by keeping track of the IP addresses of our visitors. An IP address is the unique numeric identifier assigned to each computer browser accessing the internet. An IP address, by itself, cannot identify you personally. When combined with other information provided by your Internet Service Provider (“ISP”), however, your IP address can be used to identify the computer originating a message.
How to Update Your Information, Unsubscribe, or Contact Us
We wish to maintain your information accurately, and to allow you to make choices about how we use it. If you wish to review the contact information we have on file for you, correct your contact information, provide a change of address, or inform us how you wish your contact information to be used, please contact our staff. You may contact us by email at: firstname.lastname@example.org.
If you do not want to receive any email from us in the future, click the “unsubscribe” reference in any email we send you. Otherwise, you may email us at email@example.com with the subject line reading “UNSUBSCRIBE” to complete the opt-out process, or send a letter to the below address requesting that we unsubscribe you from our contact lists. Note that absent a specific request your records will remain in our database, but your email address and other information used to contact you will be deactivated.
Complaints or Questions
If you have any questions or concerns about how we have used information we have collected about you, please contact us by email at firstname.lastname@example.org or by mail at:
Charles Koch Foundation
c/o Website Queries
1515 N. Courthouse Road, Suite 200
Arlington, VA, 22201